Facility & Logistics Assistant

Reception logistics support

• To ensure a welcoming reception of people contributing to B. Braun Medical branding as a professional, warm, trustworthy partner to external and internal clients;
• To handle all shipments and administration of Product Complaints according to established procedures;
• To manage receipt, administration and shipping of all physical goods at Diegem office for Marketing, Sales, Supply Chain, Technical Service and end-customers from a to z. Responsible for actual inventory and area condition of the sampling room, office supplies area and the archive;
• To ensure mail distribution (both incoming and outgoing) in a trustworthy a timely matter;
• To ensure printing and sending of invoices and credit notes on a daily basis;
• To own bookings of external meetings, lunches upon request, follow-up payment of invoices;
• To provide labeling or logistical support to internal stakeholders when requested;
• To maintain office working instructions, supplier contact matrix, handle administration of contracts,
• To order and follow up product catalogues requests.

Building/office maintenance

• To plan, organize and coordinate all matters related to office maintenance in order to provide the best working conditions for the employees;
• To deal and act in a timely matter with any reported problems within the premises;
• To manage office supplies ensuring adequate stock at all time in a cost effective manner;
• To organize and supervise the kitchen service as other maintenance suppliers;
• To be the first point of contact for the cleaning company, the office rental partner and the external facility company;
• To ensure updated working instructions on security services, provide badges to the employees and handle communication with the external security company.

Education/professional experience

• Secretary Degree or equivalent by experience

Necessary skills/attitude

• Highly efficient multitasked
• Clear and professional communication written as wel as verbal
• Genuine interest in medical sector
• Structured with attention to details
• Planning and Organization Talent
• Integrity and Discretion
• Service and quality minded
• Flexible
• Proactive
• Strong interpersonal skills (influencing others)

Knowledge

• Professional IT literacy (MS office), SAP and Sales Force knowledge
• Excellent written and spoken Dutch, French and English skills